How to define roles when preparing an application?

When defining roles between partners for an Erasmus+ project, it is important to establish clear responsibilities and ensure effective collaboration. 

Here are some steps you can follow to define roles effectively:

Partner Description
  1. Assign partners to provide their organizational profiles, including background, expertise, and experience.
  2. Identify a partner with the task of collecting relevant information from each partner to complete the partner description section.
Relevance to Programme Priorities
  1. Ensure that that the project is relevant specific priorities outlined in the EU programme by reading the E+ programme guide.
Project Description and objectives of the Project
  1. Review with the partners the project strategy ensuring a clear and measurable formulation of project objectives.
  2. Divide the task of drafting the project description among partners.
  3. Assign sections to partners based on their expertise or focus areas.
  4. Ensure coordination and consistency across the sections to create a cohesive project description.
Needs Analysis
  1. Divide the task of conducting a needs analysis among partners.
  2. Assign partners to research and gather relevant data on the project target groups or beneficiaries.
  3. Each partner can focus on specific aspects of the needs analysis, elaborating on the tree of problems designed earlier
Cooperation Arrangements among Partners
  1. Discuss with partners on the roles, responsibilities, and cooperation mechanisms within the project.
  2. Each partner can provide input based on their area of expertise, organisational capacity (for example to host activities) and project roles.
Project Activities
  1. Divide the task of describing the contents project activities among partners starting from the activities outline din the project strategy.
  2. Ensure coordination and alignment between activities to create a coherent project plan.
Impact of the project
  1. Collect information on the concrete impact/change of the project at local level.
  2. Each partner can contribute to identifying the potential outcomes and benefits for the target groups in each country.
Dissemination and sustainability of the project
  1. Ask the partners to provide information on the dissemination tools and channels and follow-up strategies they could contribute with.
Overall review and editing

  1. Ask the partners to provide information on the dissemination tools and channels and follow-up strategies they could contribute with.


Remember, effective collaboration and communication are essential throughout the project. Encourage an open and supportive environment where partners can share ideas, seek assistance, and work together towards the project's success.